Palm Shores Owners Association (PSOA)

Board Meeting

MONDAY APRIL 8^TH, 2013 AT 6:45PM

High Banks Volunteer Fire Service Building

 

The Palm Shores Owner Association (PSOA) Board  of Directors met at the High Volunteer Fire Service Building (HBVFS) on April 8^th, 2013 at 6:45 PM. Present were officers and Directors Leo Bethel, Anita Knowles, Irene Lowe, Nathania Lewis, Sandra Albury, Donnie Woods, Frank Croft.

Prior to the start of the meeting the photo of the new board was taken to be placed in the Abaconian.

Welcome- President, Leo Bethel welcomes members of the board and commenced the meeting.   Apologies from Jennifer Hudson for not being present for photo. Photo was done by Stephen Knowles. 

Approval of Minutes-The Reading of the minutes was waived as members of the Board had received the minutes via email.  Minutes were approved as submitted.

Report and Approval of PSOA financials to March 31^st 2013- The Board received print out of Check book register to date. Spreadsheet equipped with deposits and withdrawals from PSOA account balance being $12,657.65. Also presented and approved was the Petty Cash register and reconciliation to March 31st, 2013.

Motion moved to approve financials. Please note copy of register can be furnished upon request. 

Status on the legalization of PSOA Re: Isaac Collie/Mc. Kinney/Commonwealth Bank – Leo Bethel reports that the bank account is finally operational. Although the letter of good standing from the Registrar General still not been received. Commonwealth Bank advised that if the association had not sorted out the legal aspect of the account they would have had no choice but to close by the end of March and issue a cheque for the balance be made payable to PSOA.

The signatures of the signees on the account are now up to date and account is now legal. All back fees owed by the Association have been paid.  Isaac Collie gave us an additional reduction on fees from $1000.00 TO $350.00 fee on filing the returns from 2009 to 2012.

Status report from Gore Flynn Re: Articles of Association and By-Laws – Gore Flynn did extensive work on the memorandum and articles revising it to present day terminology.  Leo Bethel and Anita Knowles will meet with him to review the changes for approval and submittal to the Board and Mr. Collie as the legal advisor for further review.

 Approval to purchase accounting software for PSOA- The Board agrees to purchase QUICK BOOKS PRO for accurate records of the accounting. It is mandatory to have proper financial statements of the accounts as stated in the articles.

Status Report on membership to March 31^st, 2013 –As of March 31^st we have 49 paid members.

We will be sending reminder membership forms to those who have not replied by April 12^th, 2013.

Appoint chairman and review & prioritize future road works and firebreaks – Jimmy Key provided a contract to the Board that states that he will accept $265.00 on a monthly bases staring May 1^ST 2013 to October 31 2013, excluding gas and diesel.  Board appoints Jimmy Key as chairman to oversee road works. The Board awaits Jimmy Key’s response.

Possibilities of Curtis Sands/Darrell Sawyer doing some of the heavier work after the rainy/hurricane season has passed.

Beautification of both entrances and bus stops – The BPS ladies submitted a quote to the board for materials to beautify main entrance bus stop. The Board will revisit proposal on a later date.

Board to solicit new/returning members and supply them with letter and application form- Board members will try to get more members to the association.

No other business

Next Meeting Date- Next meeting date set for Monday May 6^th, 2013 at 7:00pm promptly.

Adjournment- Leo Bethel adjourns meeting at approximately 8:30pm

Respectfully submitted,

Nathania Lewis, Secretary

Dear all.
Please see the below link for the blog on our HBVFS
Enjoy and let us know your thoughts.
Thanks

http://highbanksvolunteerfireservice.blogspot.com/?view=classic

Bahamas government offers Real Property Tax Amnesty to delinquent landowners By Gena Gibbs, BIS Apr 10, 2013 - 10:18:54 PM



Nassau, The Bahamas -- Effective immediately the Real Property Tax Amnesty Programme could save taxpaying home owners up to 50 percent of what they owe the Government if they act fast and make arrangements with the Assessment team at the Charlotte Street offices.

Roger Forbes, the Chief Evaluation Officer and Controller of Inland Revenue at the Ministry of Finance,  explained the three options of financial benefits for taxpayers that want to meet the June 30, 2013 deadline.  He said taxpayers would then have up to December 2013 to finalise a zero balance on their property tax accounts.

"The Government has instituted an Amnesty programme under the Real Property Tax Act and it allows persons to benefit tremendously from several options under this programme," said Mr. Forbes.

He said persons who have properties that are assessed with arrears of not more than three years, are able to get relief on the assessed amount, plus the surcharge interest of 50 percent.

That's 50 percent of the tax amount and 50 percent of the surcharge.  That's a tremendous relief.  That's for arrears of not more than three years, and of course, those taxes must be paid in full by the 30th of June, 2013," said Mr. Forbes.

"The second option is for properties that are on the assessed list and with arrears going back for more than three years.  These persons are entitled to a waiver of 100 percent of the total surcharge," said the Chief Evaluation Officer. He said to benefit, however,  the payment must be made in full by December 31, 2013.

Then there is a third option where persons with properties that are not on the assessment list, are encouraged to get their property on the list. "The Government will waiver the taxes for the prior years, providing again that the property is on the register with our department, that is the Evaluation Department, on or before the 30th of June, 2013."

Mr Forbes said he believes there is about 20 percent outstanding properties that remain to be put on the list.  He spoke about the other option the Government is talking about in terms of the amnesty, which is the rebate of five percent or five percent waiver for those who are up to date.  He said if they remain current for the next three years, those tax payers can benefit from the programme.

"Now, in addition to that, the Government has undertaken that it would be prepared to look at those accounts that may have large variations in the amount assessed on the tax, in recent times, to give those careful consideration," said Mr. Forbes.

Mr. Forbes explained that the property value is based on market value, but there are some properties that are not currently at market value.  He said it would be useful if an appraisal is done to ensure the correct market value.

Mr Forbes said vacant lots constitute two categories of properties. Bahamians do not pay tax on vacant properties, however, vacant property for non-Bahamians are taxed and there is a rate for foreign owned undeveloped property, where the first $7000, in dollar value, pays a tax of $100, and over $7,000, there is a rate of one and a half percent.

"Now for commercial property, Bahamians, as well as non-Bahamians, are required to pay taxes.  And that is one percent on the first half a million dollars ($500,000).  Over half a million dollars, the rate goes up to two percent," said Mr Forbes.

"Now you talk about the structure, whether if a Bahamian has a property and that property has some form of improvement or development, the first for owner occupied property, that is the person owns the property and is occupying the property, whether its Bahamian or foreigners, the first $250,000 is exempted.  This is residential property.  Now over $250,000.00 but it does not exceed $500,000.00, there is a rate of three-quarters of one percent.  That's the tax rate.  If the property is valued over $500,000.00 then the rate that is applied to such property is one percent and that is applied up to a maximum of $50,000."

Mr Forbes said Bahamians would know how much they are required to pay when they receive their tax bill which, if they are exempt, will not show a taxable amount.  He said if anyone is in doubt, they are free to call the office and visit to validate the balances.

"We recommend that all properties are registered because you may be exempt today but with improvements done to the property, it may fall within another category tomorrow," said Mr Forbes.

Mr Forbes also stressed the importance of business licenses and keeping real property tax up to date.  He said there are provisions in the law for persons, when renewing their business licenses, should ensure their real property tax is up to date.  He said the renewal of their business licenses under law depends upon their real property tax being current.

"We need the public to be aware of this because some persons are not aware that this section of the law exists.  And so this is very important for them to, while they are renewing their business licenses, to make sure that they also bring their tax account up to date," said Mr Forbes.

"And then another area that should be underscored and that is the Government of The Bahamas has first charge on all property.  So if persons have their property and they do not pay their taxes, even if they have mortgage on that property, the Government has first charge to collect its money.  So it's very important for persons to remain current because, if they don't remain current, the time will come when they may wish to sell the property and before they could sell the property, the Government must get its share."

Mr Forbes said the challenges taxpayers may face is that the longer they delay the process, a five percent surcharge is being added on their account every year.  He said that if they don't come in and pay it now, then it means that they may pay it later with accrued interest.

"It's to their advantage to come now, pay the account and keep it current moving forward.  They don't have to deal with the interest," said Mr Forbes.

"If a person dies the property remains and the tax on that property remains.  So those who may inherit that estate, they will also inherit the tax bill.  So it is important, as I indicated earlier, to keep the tax account current for the benefit of the persons who are alive now and their successors upon their death, because, bear in mind, the tax will not go away, unless the Government is giving some relief.

Mr Forbes warned people not to sit back and procrastinate because there is no guarantee of any future amnesty.

Roger Forbes, Chief Evaluation Officer and Controller of Inland Revenue at the Ministry of Finance. (BIS Photo/ Gena Gibbs)

 

ROAD WORKS MARCH 16TH!!

 Another Road Work Day

Report to the Fire House @ 8:30 AM, tomorrow, Saturday March 16th, 2013

Pot hole filling continues down Ocean View Drive. 

Volunteers always welcome

Thank you!

PSOA Minutes, March 4 2013

Palm Shores Owners Association (PSOA)
Board Meeting
MONDAY MARCH 4TH, 2013 AT 7:00PM
High Banks Volunteer Fire Service Building

The Palm Shores Owner Association (PSOA) board of directors met at the High Volunteer Fire Service Building (hbvfs) on March 04th, 2013, 7:00 PM. Present were officers and Directors Leo Bethel, Anita Knowles, Irene Lowe, Nathania Lewis, Sandra Albury, Donnie Woods, Frank Croft, also in attendance were guests MEMBERS Bill Bruce and Gore Flynn.
 Prior to the start of the meeting Jake Jacobson arrived and announced his resignation to Leo Bethel and the board effective March 04th, 2013.

Welcome- President, Leo Bethel welcomes members of the board and commenced the meeting.                                    

Membership- Leo Bethel   presented pictures that were taken by Renee Bethel of Bahama Palm that will be used on the membership application and on any future correspondence. Board agreed on a picture.
See below.
Bill Bruce will try to locate non-paying members who have not received their notices. Leo  Bethel will get the list of names to him.  This will be done via skype/vonage, email, regular mail and by hand.
The Board decided to implement an application for new and existing members so as to update the information the board receives for all members. The application should include: Section, Lot#, Block#, email address, Telephone numbers.

Bank Account- Leo Bethel gave members a copy of the status of the bank account to date. Isaac Collie received the files from BMH LTD and after negotiation BMH LTD. Reduced the transfer fee to $150.00.  Isaac Collie will review the files and discuss the contents with Leo Bethel. Isaac Collie agrees to do the Proforma invoice for submittal to Commonwealth Bank for payment of his fees and the registrar general fees.

By-Laws – The board agrees to BY-LAWS to supplement articles of association, so as to bring it up to century- modern day so to speak. Gore Flynn suggests a redraft of existing articles making it a companion to accompany the existing articles. This will allow us to come up with rules that will benefit the members in the long run.  Also allowing it to remain simple so that it will be understandable to all .
The Board decided to form a small AD HOC committee. Gore Flynn, PSOA member, agreed to assist the committee with this task to the best of his ability. Leo Bethel and Anita Knowles along with Gore Flynn were appointed to become members of the committee. Committee will present all changes to board for approval before final decision is made and also to forward to Isaac Collie for his perusal.

Other Matters – Sandra Albury spoke to Kenneth Albury who is a member of the Town Planning. He assured her that any plan that comes through Town Planning for construction in BP will be relayed to the board for our knowledge.

Next Meeting Date- Board agrees to set board meetings for the first Monday of each month exception of holidays moving forward one week. Next meeting is set for Monday April 8th 2013.

Adjournment- Leo Bethel adjourned meeting at approximately 8:35 P.M.

Respectfully submitted,
Nathania Lewis, Secretary

ROAD WORK DAY - Saturday, March 9, 2013

Notice: Another Road Work Day
Please, report to the Fire House @ 8:30 AM, tomorrow, Saturday March 9.
Pot hole filling continues down Ocean View Drive. Thank you!

Road Work Saturday

Volunteer work opportunity:


Saturday, March 2, 2013

Please show up at the firehouse 8:30 AM for road work.