PSOA Minutes, March 4 2013

Palm Shores Owners Association (PSOA)
Board Meeting
MONDAY MARCH 4TH, 2013 AT 7:00PM
High Banks Volunteer Fire Service Building

The Palm Shores Owner Association (PSOA) board of directors met at the High Volunteer Fire Service Building (hbvfs) on March 04th, 2013, 7:00 PM. Present were officers and Directors Leo Bethel, Anita Knowles, Irene Lowe, Nathania Lewis, Sandra Albury, Donnie Woods, Frank Croft, also in attendance were guests MEMBERS Bill Bruce and Gore Flynn.
 Prior to the start of the meeting Jake Jacobson arrived and announced his resignation to Leo Bethel and the board effective March 04th, 2013.

Welcome- President, Leo Bethel welcomes members of the board and commenced the meeting.                                    

Membership- Leo Bethel   presented pictures that were taken by Renee Bethel of Bahama Palm that will be used on the membership application and on any future correspondence. Board agreed on a picture.
See below.
Bill Bruce will try to locate non-paying members who have not received their notices. Leo  Bethel will get the list of names to him.  This will be done via skype/vonage, email, regular mail and by hand.
The Board decided to implement an application for new and existing members so as to update the information the board receives for all members. The application should include: Section, Lot#, Block#, email address, Telephone numbers.

Bank Account- Leo Bethel gave members a copy of the status of the bank account to date. Isaac Collie received the files from BMH LTD and after negotiation BMH LTD. Reduced the transfer fee to $150.00.  Isaac Collie will review the files and discuss the contents with Leo Bethel. Isaac Collie agrees to do the Proforma invoice for submittal to Commonwealth Bank for payment of his fees and the registrar general fees.

By-Laws – The board agrees to BY-LAWS to supplement articles of association, so as to bring it up to century- modern day so to speak. Gore Flynn suggests a redraft of existing articles making it a companion to accompany the existing articles. This will allow us to come up with rules that will benefit the members in the long run.  Also allowing it to remain simple so that it will be understandable to all .
The Board decided to form a small AD HOC committee. Gore Flynn, PSOA member, agreed to assist the committee with this task to the best of his ability. Leo Bethel and Anita Knowles along with Gore Flynn were appointed to become members of the committee. Committee will present all changes to board for approval before final decision is made and also to forward to Isaac Collie for his perusal.

Other Matters – Sandra Albury spoke to Kenneth Albury who is a member of the Town Planning. He assured her that any plan that comes through Town Planning for construction in BP will be relayed to the board for our knowledge.

Next Meeting Date- Board agrees to set board meetings for the first Monday of each month exception of holidays moving forward one week. Next meeting is set for Monday April 8th 2013.

Adjournment- Leo Bethel adjourned meeting at approximately 8:35 P.M.

Respectfully submitted,
Nathania Lewis, Secretary