Annual Meeting Minutes of Palm Shores Owners Association

The Annual General Meeting of Palm Shores Owners Association was held on January 19th, 2011, 7:00 PM, at the home of Jack and Kathy Nesbitt of Bahama Palm Shores. Thirty one members were present.




The President's Report was presented by 2010 President Anita Knowles.



Purchase of the Yanmar tractor in 2009, with mower and blade, has greatly reduced costs to the Association for road and verge maintenance. Because operation of the tractor is left to volunteers, however, no schedule for road and verge upkeep has been established.



A major cleanup of the dump was accomplished over the summer months. The sides and pit area were scraped and filled in, and the turnaround area widened. This work, which was a major expenditure for the Association, is expected to last for several years into the future. Residents were reminded to drive to the far end, turn around, and dispose of trash over the side, rather than driving down into the pit. The pit area is reserved for dump trucks. A discussion ensued over how to reserve use of the dump for Bahama Palm Shores property owners, and to restrict large deposits of construction and lot-clearing debris.



Ms. Knowles expressed concern over safety on the roads within Bahama Palm Shores, due to residents and visitors driving at excessive speeds and not stopping at main intersections. Residents are reminded that our streets are used by pedestrians, bikers, and young children who may not always abide by rules of the road. She asked all residents to slow down.



President Knowles thanked volunteers for work done throughout the past year to keep our community safe, pleasant, and attractive.



A motion was made and seconded to approve the President's report. All voted in favor.



The Treasurer's Annual Report was presented by Chris Cash. Total repairs and maintenance expenditures for the year were $5387. Of that total, the dump cleanup cost was $3875, with the remainder being for road-patching material, and supplies and repairs for the tractor and trailer. The balance in the checking account on December 31, 2010 was $2368. Most property owner contributions for 2011 are yet to be collected.



A motion was made and seconded to approve the Treasurer's Annual Report. Motion carried.



Nomination for the 2011 Board of Directors was opened. There being none from the floor, Kathy Nesbitt presented a slate of directors as follows:



Steve Roessler, President

Kay Politano, Vice President

Janene Roessler, Secretary

Luc Lavallee, Treasurer

Jackie Estevez, Director

Gore Flynn, Director

Tara Lavallee, Director



A motion was made and seconded to approve the slate of officers as presented. Motion carried.



Several issues were informally discussed by the members in attendance. It was suggested that road, verge, and firebreak maintenance be accomplished by the new board and volunteers as soon as possible. One resident expressed concern that more money was spent on the dump than on the roads. Another resident asked whether the Association promoted the removal of casuarina trees. Although individual property owners are not mandated to remove casuarina trees on their property, the Board of Directors of the Association does support the removal of casuarina trees in the public areas, such as beach front.



Incoming President Steve Roessler made the point that Palm Shores Owners Association does not exist to police the community but rather to maintain the infrastructure as well as possible, in spite of limited funding and the lack of a large pool of able volunteers. Steve announced that he intends to make the Board's activities more transparent to property owners, by making all minutes and financial statements public on an ongoing basis, rather than only at the Annual General Meeting.



Steve Roessler will be setting a date and organizing a crew to fill potholes, primarily in Section 2.



The annual community picnic was tentatively set for Sunday, March 6th, at 1:00 PM. It may be combined as a second fundraising event for the firehall.



The new Board of Directors will meet monthly on the first Wednesday of the month, at 7 PM, at the home of Steve and Janene Roessler. The first meeting will be February 2nd. All meetings are open to the public.



A motion was made and seconded to adjourn the meeting. Motion carried, and the meeting adjourned at 8:15 PM.



Respectfully submitted,



Janene Roessler, Secretary