Annual General Meeting Minutes

PALM SHORES OWNERS ASSOCIATION
MINUTES OF THE ANNUAL GENERAL MEETING (Reporting Activity of 2012)
FEBRUARY 3, 2013, by Secretary Janene Roessler

The Annual General Meeting of the Palm Shores Owners Association (PSOA) was held on Saturday, February 2nd, 2013, 4:00 PM, at the High Banks Fire House, with approximately 55 people in attendance. A delicious potluck followed the meeting.
Secretary’s report by Janene Roessler and Treasurer’s report by Luc Lavallee were both approved as presented. Total revenues for fiscal year 2012 were $9,479.54, with 63 property owners contributing. Expenditures totaled $5,616.30.
President Steve Roessler Roessler called on Bruce Smith, of the High Banks Volunteer Fire Department, to give a report  on status of the fire house. The department serviced four fires during the year, which included a house fire at Crossing Rocks. The fire house has been used numerous times during the year for community functions. Funds from local government and from fundraising at the Christmas Festival in Marsh Harbour will be used to complete septic and plumbing. President Roessler summarized volunteer work on road repair and clearing firebreaks during the winter months. Bus stop shelters at both entrances have been funded by local government and constructed by volunteers. Jimmy Key’s  work  in mowing verges and maintaining the tractor was commended.
Prior to further action, Director Gore Flynn asked for a motion from the audience to permit, only for the current meeting, that all persons present, whether paid members of PSOA or not, be allowed to vote, as long as they own property at Bahama Palm Shores.  Motion passed.
The issue of the legal status of Palm Shores Owners Association (PSOA) was presented by Director Gore Flynn. Under the Companies Act of 1992, annual fees are required to the Registrar. These fees had not been paid for the years 2009-2012. Mr. Flynn presented three options : 1) Pay all past registration and legal fees to reinstate status. 2) Reorganize a re-named owner’s association under the Non-Profit Association Act of 1992. 3) Disband the existing PSOA and operate informally. After discussion, member Bill Bruce moved that the association follow option one.  Motion was seconded by Steve Gutman.  After further discussion, vote was called by Bill Rawls. The audience approved the call to vote. The majority voted in favor of the motion, with 7 opposed.
Proposed budget for 2013: With projected membership of 70, revenues are projected to be $10,500. Ongoing operational expenditures are projected to be $9,140. Restoring the legal status of PSOA will require expenditures of reserves in the amount of $2400. Motion to approve the budget passed by majority vote.
The nominating committee presented the following candidates for the board of directors: Leo Bethel, President; Anita Knowles , Vice President; Nathania Lewis, Secretary; Irene Lowe, Treasurer; Sandra Albury, Frank Croft, Jake Jacobson, Luc Lavallee, and Donnie Woods, Directors.  There being no nominations from the floor, the above candidates were unanimously approved by voice vote from the audience.
The new officers and directors took charge, thanked the audience for their support, and adjourned the meeting.
Respectfully submitted,
Janene Roessler, Secretary 2011-2012